Constitution and By-laws of the Grunion Rugby Football Club

Established 1980

I. Name and Constitution

1. The name of the organization shall be "The Grunion Rugby Football Club" and shall have it's headquarters at Santa Barbara, California.

Ammendment I passed Oct. 22, 1998 Grunion AGM.We hereby reaffirm the name Grunion Rugby Football Club as our organization title. The words Grunion Rugby Football Club or Grunion Rugby Club will preceed any other designations such as: Santa Barbara or Santa Barbara/Ventura. We will be registered in this manner with the National Union, Local Union and Territory and in the National Directory.

2. The objects and purposes of the club are:

a)-the promotion, encouragement, and extension of Rugby Union football.

b)-to develop and maintain a high standard of competition.

c)-to provide an organizational vehicle for fulfilling social interaction.

3. Finances of the club shall be handled as follows:

a)-the club's income shall be obtained primarily from the dues of it's members, which shall be established prior to the beginning of each season.

b)-secondarily, the club shall obtain income from fund raising events.

c)-the club's net income shall be used for the whole or any one or more of the club's goals as shall be decided by a team vote.

II. Membership

4.a)-the club membership shall be open to any person willing to contribute to the interests and goals of the club.

b)-requirements for membership are:

1)-payment of dues in full and by established deadline.

2)-involvement in club functions.

c)-a member will cease to be a member if at the judgment of the executive committee, the said member has failed to meet the requirements and has insufficient justification.

5. The membership shall consist of two forms:

Ammendment II passed Oct. 22, 1998 Grunion AGM.

The membership shall include a third form, "Lifetime Member".--one who has paid an ammount set by the executive committee ($250 in 1998) and open to persons meeting the following criteria: Age 35 or older or person of any age making substancial financial contributions to the club (ie sponsors). The Lifetime Member will be issued a membership card and will be entitled to:

1. Free from club annual dues for life. 2. All game fees waived. 3. Recognized as an honored member of the Grunion RFC. 4. Entitled to wear the designation "Lifetime Member" on all club memorabilia, jerseys etc. 5. Eligible for discounts to club events.

The Playing Member-one who has paid his dues in full, attends practices, participates in matches, and is involved in club functions.

The Non-Playing Member-one who has paid his dues, set at half the amount of a Playing Member, and is involved in club functions.

III. The Executive Committee

6. The affairs of the club shall be administered by a committee which shall consist of elected representatives from the club's members. The number of representatives of the committee shall be fixed for each season prior to that season at the general team meeting. The committee shall serve until the following year's opening election.

7. The Committee shall have these responsibilities to it's members:

a) to provide leadership

b) to determine and address areas of concern, objectives, and potential problems as voiced by members of the club at the opening General Meeting.

c) to provide the structure and organization necessary to meet the club's needs.

d) to represent the club at Union meetings and maintain official correspondence.

e) to set up a playing schedule.

f) to provide a roster and schedule.

g) to manage the club's finances and make reports.

h) to set up and chair meetings.

i) to keep records of meetings and business.

j) to provide channels of communication.

k) to provide fields and practice.

l) to make uniforms available.

m) to address issues of morale.

n) to arrange post game activities and social events.

o) to provide a social calendar.

p) to provide a formal statement of the committee's organization detailing the breakdown of it's structure and the responsibilities of it's members. To include in that statement the objectives and methods of the Committee.

8. The Committee shall in particular have the following powers:

a) to assess the workload for the season and to distribute the load evenly among the Committee's members according to interest and capabilities of it's members.

b) to appoint a chairman to chair all meetings and maintain overview of the club's activities.

c) to appoint subcommittees to deal with any affairs of the club, with such powers as the Committee may determine.

d) to call for club meetings as need arises.

e) to have control of the club funds.

f) to expel or suspend any member for serious violations of the law or actions contrary to the interests of the club.

IV. Amendments

9. This constitution may be amended by a two-thirds vote of the club members present at the club meeting.

10. The details of any proposed amendment shall be published and circulated to the club members not less than 10 days or more than 21 days prior to the meeting.

11. Any proposed amendment must be submitted to the Committee at least 21 days prior to the meeting at which it will be decided on.

V. By-Laws

12. The club shall propose and administer a set of by-laws which will, one: address the specific necessities of the Team or playing dimension of the club, and two; detail more fully the organization and it's process, which shall be revised on an annual basis.

13. The by-laws will deal with the following:

a) membership

b) general meetings

c) Fiji time

d) flakes

e) social dimension

f) the judicial board

g) the selection process and form

I Membership

1. Playing Member Requirements

a) fixed dues paid in full prior to first game.

b) attendance at practice.

c) possession of a full uniform (including socks, which are green)

d) involvement in club functions.

2. Non-Playing Member Requirements

a) half the amount of fixed dues paid in full prior to Jan. 1 of season.

b) involvement in club functions.

II. General Meetings

1. The general meetings shall be held at least twice per season. The meeting prior to the season shall be for election purposes.

2. The meetings shall be called by the executive committee no later than 10 days and no more than 21 days prior to the meeting.

3. A quorum shall consist of 1/3 of all members of the club. A quorum is needed before business can be conducted.

4. The meeting shall be chaired by a member of the executive committee who will also provide the agenda for the meeting and see to it's dissemination in advance of the meeting.

5. The format of the meeting shall be as follows:

a) the chair will call roll and briefly read the agenda items under consideration.

b) each item will be taken in turn following the process of:

1) item identification and detailing of the issue at stake

2) discussion

3) vote

c) members wishing to have the floor must raise their hands until recognized by the chair.

d) the vote shall be a simple "thumbs up" or "thumbs down" with a majority carrying the vote.

e) disorderly conduct will be recognized by the chair and acted on.

III. Fiji Time

6. Fiji Time shall be defined as one half hour after the official time.

7. All events shall be scheduled one half hour early.

8. The one half hour Fiji Time period shall be the 'bullshit" period, thereby alleviating the need to bullshit during business.

9. Abuse of Fiji Time is an offense which shall be recorded in "The Book". Abuse is cumulative and shall be judged and penalized accordingly by the judicial board.

IV. Flakes

10. A "flake" shall be defined as one who:

a) shirks responsibility

b) fails to show

c) comes late

d) leaves early

e)is prone to incommunicado

11. Flakes shall be dealt with by the judicial board.

12. All members are responsible for being informed and are also responsible for input.

V. The Social Dimension

13. All members are required to support the social events and hosting efforts as much as possible.

14. All members shall be versed in the party manual.

15. All members shall be familiar with the social calendar and give notice in advance as to their ability to support the calendar events as they come up.

16. All members shall have valid excuses and shall notify the appropriate party of their inability to support. (please make it plausible).

VI. The Judicial Board

17. The judicial board shall be comprised of three members appointed by the executive committee. They shall function as judges and their terms shall run for a year.

18. Jurisdiction is restricted to the social level and areas of "slop".

19. There shall also be a prosecuting attorney and a defense attorney similarly appointed by the committee.

VII. The Selection Process and Committee

20. The selection guidelines as established by team meeting and vote are as follows:

a) selectee must have paid dues in full

b) must have attended practice prior to match in question or notified the selection committee of inability to attend (in advance)

c) notified selection committee of status regarding health, fitness, or ability to show, etc. prior to the match date if it is an issue.

d) selectors will weigh factors of fitness, experience, health, previous performance, and suitability of player to particular match needs. All disputes shall be directed to the selection committee.

21. At all times that it is possible, players shall be selected from the ranks of the playing members.

22. The selection committee shall consist of 5 members.

a) there shall be 2 forward selectors and 2 back selectors established by a team vote and to last for a period of one season.

b) the principal selector shall be the coach who shall carry the deciding vote.

23. Selection results shall be made known as far in advance of the match as possible.

24. Players shall arrive no later than one hour before the match time. Tardiness will result in the substitution of the alternate.